§ 2.140.050. Rules and regulations.

The public records commission shall establish reasonable rules and regulations to accomplish the primary task of providing for the orderly disposition of records as well as establishing rules and regulations to expand upon and interpret the public records policy of the metropolitan government. Such rules shall provide, but not be limited to:

A.

Standards and procedures related to the creation, filing, storage, disposal, preservation, and duplication of records;

B.

The process for public records requests, responses to public records requests; and fees and charges for records requests including procedures for billing and payment.

C.

Appointment of Records Officers and Records Custodians. The head of each department shall designate a records officer, who shall be an employee at the administrative level, and inform the commission chairman in writing of such designation. The head of each department shall likewise designate a departmental records custodian, who shall be an employee at the administrative level, and inform the metropolitan clerk in writing of such designation. The records officer and records custodian may be the same person. The records officer and departmental records custodian shall be the primary facilitator(s) between the department and the staff of the records commission. The departmental records custodian shall be responsible for ensuring that departmental public records requests are fulfilled in accordance with Tenn. Code Ann. Section 10-7-503(a)(2)(b);

D.

The rules shall be applicable to all metro government departments.

(Ord. BL2017-708 § 2, 2017; Ord. 97-845 § 1 (part), 1997)