§ 4.20.100. Payroll records—Contractor responsibility.

A.

Any person who may enter into any contractual agreement with the metropolitan government or any agency thereof for any public works or improvements shall, upon request, furnish the purchasing agent or the agency under whose jurisdiction such work is to be performed certified copies of payroll records, including employees' names, employees' addresses, hours worked, and rates paid, but excluding social security numbers which shall be deleted or redacted, and shall maintain and preserve such payroll records for the previous three hundred sixty-five days on an ongoing basis. Such records shall be open for inspection by the agency under whose jurisdiction the contract is to be performed. Contractors having more than one hundred total employees shall supply the requested documents within five working days of receipt of the request, and Contractors having fewer than one hundred total employees shall supply such documents within thirty days of receipt of the request. The purchasing agent or his designee may periodically examine the records required to be kept under this section.

B.

The purchasing agent is authorized to enter into a contract or contracts with qualified, independent firms to perform the necessary review and investigation to determine compliance with the provisions of this chapter as requested by the purchasing agent. This subsection is in no way intended to subject the metropolitan government to any provision of the federal Davis-Bacon Act.

C.

Public access to inspect and request reproductions of certified payroll records shall conform to relevant provisions of the Tennessee Public Records Act, Tennessee Code Annotated §§ 10-7-502, 503, 504, and 505. All such records made available to the public shall exclude Social Security numbers. Further redaction of information shall be limited to those exemptions specifically enumerated in the Tennessee Open Records Act or otherwise exempted by applicable law.

D.

All public requests to inspect certified payrolls must be fulfilled by the purchasing agent, or by the agency under whose jurisdiction such records were obtained, in accordance with the established policies and procedures of the metropolitan government pertaining to the inspection and copying of public records under the Tennessee Public Records Act.

(Amdt. 1 to Ord. BL2014-991 § 3, 2015; Ord. BL2014-991 § 3, 2015; Amdt. 1 to Ord. BL2012-282 § 1, 2012; Ord. BL2012-282 § 1, 2012; Ord. 97-723 §§ 2, 3, 1997; Ord. 92-210 § 1 (5-504), 1992)