§ 6.26.250. Accounts, records and reports.

A.

Grantee shall keep the metropolitan government fully informed as to all matters in connection with or affecting the construction, reconstruction, removal, maintenance, operation and repair of grantee's system, grantee's accounting methods and procedures in connection therewith, and the recording and reporting by grantee of all revenues and uncollectibles.

B.

Grantee shall keep complete and accurate books of account and records of its business and operations pursuant to the franchise ordinance codified in this chapter in accordance with generally accepted accounting principles, subject to approval by the metropolitan government. If required by the FCC, grantee shall use the system of accounts and the forms of books, accounts, records, and memoranda prescribed by the FCC in 47 CFR Part 32 or its successor and as may be further described herein. The metropolitan government may require the keeping of additional records or accounts which are reasonably necessary for purposes of identifying, accounting for, and reporting gross revenues and uncollectibles for purposes of Section 6.26.240 of this chapter. Grantee shall keep its books of account and records in such a way that breakdowns of revenues are available by type of service within the metropolitan government.

Grantee shall file annually with the director of finance and the metropolitan clerk, on a form approved by the metropolitan government, no later than ninety days after the end of the grantee's fiscal year, an audited statement of revenues (for that year) attributable to the operations of the grantee's system within Metropolitan Nashville and Davidson County pursuant to the franchise ordinance codified in this chapter. This statement shall present a detailed breakdown of gross revenues and uncollectible accounts for the year. This statement shall be audited by an independent certified public accountant whose report shall accompany the statement. The metropolitan government may, if it sees fit, have the books and records of grantee examined by a representative of said metropolitan government to ascertain the correctness of the reports agreed to be filed herein.

C.

Grantee shall report to the metropolitan government such other information relating to grantee as the metropolitan government may consider useful and shall comply with the metropolitan government's determination of forms for reports, the time for reports, the frequency with which any reports are to be made, and if reports are to be made under oath.

D.

Grantee shall provide the metropolitan government with access at reasonable times and for reasonable purposes, to examine, audit and review the papers, books, accounts, documents, maps, plans and other records of grantee pertaining to the franchise ordinance codified in this chapter. Grantee shall fully cooperate in making available its records and otherwise assisting in these activities.

E.

The metropolitan government may, at any time, make inquiries pertaining to grantee's operation of its system within Metropolitan Nashville and Davidson County. Grantee shall respond to such inquiries on a timely basis.

F.

Grantee shall provide the metropolitan government with notices of all petitions, applications, communications and reports submitted by grantee to the FCC, Securities and Exchange Commission and the Tennessee Public Service Commission or their successor agencies, relating to any matters affecting the use of public streets, alleys and public rights-of-way and/or the telecommunications operations authorized pursuant to the franchise ordinance codified in this chapter. Upon written request from the metropolitan government, grantee shall provide the metropolitan government with copies of all such documentation.

(Amdt. 1(22), (23) to Ord. 94-1103, 7/19/94; Ord. 94-1103 § 25, 1994)